Overview
A private couple in LA is seeking a highly organized, proactive, and detail-oriented House Manager/Personal Assistant to oversee and manage daily operations for a private household and assist with family needs. The ideal candidate will be responsible for a variety of tasks, ensuring the smooth running of the home/homes and providing top-tier service to the principals and guests. This position requires discretion, proactivity, trustworthiness, the ability to handle multiple responsibilities at once and strength at anticipating needs.
Key Responsibilities:
- Vendor Management: Hire, oversee, and manage vendors for household services and projects.
- Bill Management: Oversee and manage household bills, ensuring timely payments and budgeting.
- Construction & Maintenance: Supervise any construction work and schedule regular maintenance for the home.
- Grounds & Pool Management: Oversee ground staff and pool personnel to ensure the property is maintained to a high standard.
- Security: Supervise the security team to ensure safety protocols are followed.
- Event Planning: Plan, organize, and execute events, ranging from small gatherings to large-scale.
- In-House Staff Oversight: Manage and direct household staff, ensuring tasks are carried out efficiently.
- Care for Fine Art & Furniture: Oversee the care and maintenance of fine art, furniture, and other valuable assets.
- Pet Care: Provide daily care for pets, including grooming, arranging vet visits, walks and trips to the dog park. Occasional overnight pet care may be required.
- Light Cooking & Laundry: Occasionally prepare light meals (breakfast, lunch, and dinner) and handle light laundry duties.
- Cocktail Service & Hosting: Prepare and serve cocktails for principals and guests, and host guests as they arrive at the home.
- Meal service: Table setting and serving of meals within the home.
- Transportation: Drive principals and guests when requested, and manage vehicle maintenance and upkeep.
- Spa Appointments: Schedule in-house spa services, including appointments with barbers, masseuses, IV drip therapy, and facials.
- Turn-Down Service: Prepare the master bedroom for bedtime, ensuring a comfortable environment for the principals.
- Mail Management: Collect and drop off mail as needed.
- Travel Support: Travel with the principals occasionally, assist with packing/unpacking, and arrange private and commercial flights.
- Household Supplies: Maintain inventory and order household supplies, including pantry and refrigerator items.
- Medication Management: Pick up and manage medications as necessary.
- Seasonal Decorations: Oversee decoration of the property with seasonal decorations to create a welcoming atmosphere.
- Documentation: File and scan invoices, receipts, and important documents for the CPA and principals.
- Staff Assistance: Assist other household staff as needed (housekeepers, chefs, assistants, etc.).
- Payroll Management: Handle payroll for household staff along with family CPA.
- Technology Knowledge: Be familiar with Sonos sound systems, security systems and other house hold technologies to ensure proper functionality.
- Communication: Maintain open communication with the principals’ executive assistant regarding any changes to schedules or other needs.
Salary is paid twice monthly, with a 401k plan, health insurance, dental and LTD packages, and reimbursement for expenses. Cell phone plan and gas coverage during work hours, with two days off per week. Travel is required, usually 5 or 6 times per year for one to two weeks at a time.
Qualifications:
- Must be hands-on, trustworthy, and discrete while respecting the principals’ privacy.
- Knowledge of formal table service, clothes care and pet care.
- Ability to work on-call and handle weekend and evening shifts as required by the principals’ schedule. Days off are contingent upon the weekly schedule.
- Ability to manage multiple tasks and work under pressure in a fast-paced environment.
- Must sign a Non-Disclosure Agreement (NDA) prior to hire.
Skills and Experience:
- Strong organizational skills and attention to detail.
- Experience in household management or personal assisting is a plus.
- Ability to remain flexible and adaptable in dynamic and changing environments.
- Tech-savvy and comfortable using various household systems and apps.
- Professional, polished appearance and demeanor at all times.
