Overview

A private family office is seeking an experienced Accounting Associate to manage daytoday financial operations, personal and entity accounting, bill-pay, and administrative support for the family and related entities. This role requires exceptional organization, accuracy, discretion, and the ability to work independently in a fastpaced, highexpectation environment. The ideal candidate has deep experience in private family accounting, trust administration, or family office operations, along with strong analytical and communication skills.

Key Responsibilities

Personal Accounting & Bill Pay

  • Review, process, and track all household and personal bills, payments, and reimbursements
  • Process manual, online, and auto-pay bills; oversee vendor accounts and payment schedules
  • Reconcile bank and credit card accounts monthly; review financial activity for accuracy
  • Maintain accurate personal financial records, ledgers, cash schedules, and reconciliations
  • Manage account transfers, wire requests, and implement fraud prevention controls (e.g., positive pay)
  • Organize and process incoming mail, invoices, statements, and documentation
  • Monitor recurring expenses and identify discrepancies or irregularities

Investment, Trust & Entity Support

  • Handle payments, transfers, distributions, and reconciliations for family trusts, LLCs, and entities
  • Manage trust distributions, tax payments, life insurance premiums, and related schedules
  • Support private equity capital calls and maintain investment-related documentation
  • Assist with investment reporting; investment knowledge a plus

Financial Reporting & Office Coordination

  • Prepare and maintain spreadsheets, financial summaries, budgeting tools, and cash flow tracking
  • Assist with budgeting, forecasting, and year-end reporting
  • Coordinate with external accountants, auditors, attorneys, and financial advisors
  • Manage organization of financial documents and support tax document submissions
  • Maintain digital and physical filing systems, ensuring confidentiality and accuracy
  • Assist with estate planning updates and maintaining an organized service calendar
  • Provide general administrative support to support smooth family office operations

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Qualifications

  • Bachelor’s degree in Accounting, Finance, or related field
  • Minimum 10 years of accounting or bookkeeping experience
  • 5+ years’ experience in a private family office, UHNW family, trust administration, or similar highconfidentiality environment preferred
  • Strong analytical skills, accuracy, and comfort working with numbers
  • Highly organized, detailoriented, and capable of managing multiple priorities independently
  • Exceptional discretion, integrity, and ability to handle sensitive information
  • Proficiency in Quicken or equivalent accounting software and Microsoft Office
  • Excellent documentation, recordkeeping, and communication skills
  • Willingness to work evenings or weekends as needed

Apply

To Apply

Lily Pond Services welcomes all qualified candidates to pursue our current open positions and apply to those of interest. For a full list of positions, please see below or click below or follow the link listed below: In addition, kindly review the following helpful information prior to submitting your application:

Nondisclosure Information:

Due to the highly discreet nature of each position and the confidentiality required for all of our jobs, no personal information will be provided regarding our clients until further interview stages have been reached. Please keep in mind, some positions may require candidates to submit a Confidentiality/Nondisclosure Agreement.

Application Timeline:

Once an application has been received for processing, candidates will receive a verification email. If we feel your experience suits the needs of the position, we will reach out to you. Please understand that an in-person interview may be required.

No-fee Policy:

Candidates will never be charged a fee from Lily Pond Services LLC for applying to a position listed on our website or entering into a contract with one of our clients after completing the interview process.

Pre-Interview Check-list:

If you are invited to an interview, please be prepared with the appropriate documents and information, including: - two printed copies of your resume or work history - printed letters of recommendations (optional) - photo ID - proof of employment authorization, such as a Green Card

Please upload your CV/resume in .pdf, .doc or .jpg or any other relevant file. .docx is not supported for security reasons Max. file size: 2 MB.

About Lily Pond Services

Lily Pond Services is a bespoke domestic staffing firm that partners with families to find experienced domestic staffing professionals for their homes and family offices. At Lily Pond, you can connect with confidence through our trusted customized placement process. We use a thorough and efficient placement process to help find the right staff to suit your specific needs.