Overview

We are seeking an experienced, highly organized Assistant Property Manager with a strong background in luxury hospitality to oversee the day-to-day operations of a private household. This individual will be responsible for ensuring the smooth running of three residences, managing household staff, supporting events, running errands and maintaining an elevated standard of service and presentation.
The position is based primarily in Greenwich Village, with regular travel to properties in Atlantic Beach and Cold Spring (within ~1.5 hours of NYC). A valid driver’s license and clean driving record are required.
This is a hands-on role—ideal for someone equally comfortable coordinating vendors, preparing a home for guests, managing logistics, and stepping in for hands-on tasks such as running errands or assisting with setup and light cleaning when needed.
Key Responsibilities:
Household Operations & Property Oversight
  • Oversee daily operations across three private residences

  • Ensure all homes are consistently clean, organized, and guest-ready

  • Maintain household inventories and manage supplies

  • Coordinate with the Property Manager and vendors for maintenance, repairs, and deliveries

  • Assist with logistical needs including package handling, furniture movement, and property setup

Staff Coordination
  • Supervise and support household staff including housekeepers and chefs

  • Assist with recruiting, onboarding, and scheduling team members

  • Maintain clear communication and ensure high standards of service

  • Provide coverage or support during weekends or staff absences as needed

  • Promote a respectful and professional working environment

Hospitality & Event Support
  • Work closely with the Personal Assistant and Chef to plan and execute events, dinners, and gatherings

  • Serve as host or point-of-contact during in-home events, ensuring a seamless experience

  • Coordinate with caterers, florists, and other vendors for event execution

  • Anticipate guest and principal needs to provide warm, discreet service

Qualifications:
  • 3–5+ years of experience in a similar role within private households or 5-star hospitality settings

  • Strong leadership, communication, and organizational skills

  • Professional, discreet, and service-oriented

  • Ability to multitask and manage multiple properties with attention to detail

  • Tech-savvy and comfortable using smartphones, smart home systems, and basic household apps

  • Physical ability to assist with lifting/moving items (up to 50 lbs)

  • Flexible availability including evenings, weekends, and occasional travel

Preferred Attributes:
  • Formal training in household or hospitality management

  • Experience working with event vendors, contractors, or family offices

  • Familiarity with home automation and residential technology systems

Apply

To Apply

Lily Pond Services welcomes all qualified candidates to pursue our current open positions and apply to those of interest. For a full list of positions, please see below or click below or follow the link listed below: In addition, kindly review the following helpful information prior to submitting your application:

Nondisclosure Information:

Due to the highly discreet nature of each position and the confidentiality required for all of our jobs, no personal information will be provided regarding our clients until further interview stages have been reached. Please keep in mind, some positions may require candidates to submit a Confidentiality/Nondisclosure Agreement.

Application Timeline:

Once an application has been received for processing, candidates will receive a verification email. If we feel your experience suits the needs of the position, we will reach out to you. Please understand that an in-person interview may be required.

No-fee Policy:

Candidates will never be charged a fee from Lily Pond Services LLC for applying to a position listed on our website or entering into a contract with one of our clients after completing the interview process.

Pre-Interview Check-list:

If you are invited to an interview, please be prepared with the appropriate documents and information, including: - two printed copies of your resume or work history - printed letters of recommendations (optional) - photo ID - proof of employment authorization, such as a Green Card

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About Lily PondServices

Lily Pond Services is a bespoke domestic staffing firm that partners with families to find experienced domestic staffing professionals for their homes and family offices. At Lily Pond, you can connect with confidence through our trusted customized placement process. We use a thorough and efficient placement process to help find the right staff to suit your specific needs.