Estate Manager / Family Assistant Required

Overview

Private Residence seeks an experienced Household Manager to oversee the day-to-day operations of their estate. Responsibilities will include but are not limited to:

 

• Complete oversight of household; ensuring consistency of standards, procedures and services
• Project management; includes; liaising with architects, designers, overseeing the families barn and stables, outside vendors and contractors
• Maintaining household calendars; scheduling household services and providing prior notification to principals
• Creating household manuals; overseeing hiring, training and supervision of any additional household staff
• Acting as point of contact and gatekeeper for principals
• Financial management includes; bill payments, budgets, reporting, working with a family office.
• Overseeing facilities and maintenance work, both indoor and outdoor
• Maintaining multiple fleets of vehicles (cars, watercrafts, etc.)
• Coordinating detailed travel arrangements; includes transportation, entertainment, activities, etc.
• Handling any special requests, related duties or errands
• Organizes, manages and provides administrative support for special projects and events.
• Coordinating schedules and activities; includes scheduling appointments, etc.
• Family Assistant duties would include: greeting guests, liaising with vendors and contractors, assist with scheduling, light home administrative work, assisting with phone and e-mail correspondence, assisting with event planning and execution, etc.

 

This is a full-time position. Salary is generous but DOE.

 

Requirements

 

• Minimum of 5 years of relevant work experience managing private residences
• Outstanding references from both current and previous employers
• Ability to work independently as well as with a team, “hands on” as necessary
• Understands that the utmost in confidentiality and discretion is required
• Strong analytic, interpersonal, and management skills
• A superb command of the English language, both written and oral
• High level of proficiency with computer equipment including MAC and iPhone, and the Microsoft Office suite, etc.
• Flexible scheduling with availability to work overtime and weekends as needed
• Experience or understanding of the equestrian community and stables is a plus
• Valid driver’s license with clean driving record
• US work authorization