Overview

A private individual is looking to hire an Executive Personal Assistant with extensive experience to assist a top CEO. The perfect candidate should possess exceptional intelligence, creativity, attentive listening skills, critical thinking abilities, and effective time management. This role entails working closely with the male CEO and maintaining a 24/7 availability to support both personal and professional responsibilities. The preferred candidate will demonstrate strong organizational skills, discretion, and the ability to proactively address the CEO’s needs with accuracy and efficiency.

Responsibilities:

  • Organize an ever-changing personal and business calendar for the principal
  • Providing support out of the family home office in their residence
  • Working alongside of team that supports the executive in the corporate office
  • Managing communication among multiple departments
  • Keeping track of expenses, creating detailed reports related to all spending
  • Scheduling business meetings, preparing meeting rooms, sending out material for meetings
  • Managing travel itineraries; Travel (Business/Personal/Family) – often complexDrafting email/mail correspondence
  •  Be available to respond to any emergencies or urgent matters that may arise, including during off-hours. Provide solutions quickly and effectively, ensuring minimal disruption to the principal’s schedule.Overseeing any renovations and construction projects in other residences
  • Running any personal errands, special requests, gift purchasing, and any other related duties
  • Managing very private information related to the corporate and personal life of the executive
  • Maintain the highest level of confidentiality in all matters, ensuring the principal’s privacy and security are upheld at all times.
  • Act as the primary point of contact for the principal, managing all incoming and outgoing communications. This includes responding to emails, phone calls, and messages promptly and professionally.

Working hours are typically Monday to Friday from 9 AM to 6 PM. The office is situated in the principal’s private home office in Sunset Island, Miami, FL. Candidates must be at ease working in person at the family office or the private home office, as well as being self-disciplined to work remotely when required. A comprehensive benefits package is offered, including health insurance (medical, vision, and dental), vacation time, sick leave, holiday pay, and performance-based bonuses.

Requirements:

  • A 4-year college degree is preferred
  • Minimum of 3-5 years of related experience working as an Executive or Personal Assistant
  • Excellent references from both current and previous employers
  • Strong communication skills, both written and verbal
  • Must be tech-savvy; includes computers and other electronic devices
  • Professional mindset, loyalty, and the utmost discretion
  • Detail-oriented with exceptional organizational skills

Apply

To Apply

Lily Pond Services welcomes all qualified candidates to pursue our current open positions and apply to those of interest. For a full list of positions, please see below or click below or follow the link listed below: In addition, kindly review the following helpful information prior to submitting your application:

Nondisclosure Information:

Due to the highly discreet nature of each position and the confidentiality required for all of our jobs, no personal information will be provided regarding our clients until further interview stages have been reached. Please keep in mind, some positions may require candidates to submit a Confidentiality/Nondisclosure Agreement.

Application Timeline:

Once an application has been received for processing, candidates will receive a verification email. If we feel your experience suits the needs of the position, we will reach out to you. Please understand that an in-person interview may be required.

No-fee Policy:

Candidates will never be charged a fee from Lily Pond Services LLC for applying to a position listed on our website or entering into a contract with one of our clients after completing the interview process.

Pre-Interview Check-list:

If you are invited to an interview, please be prepared with the appropriate documents and information, including: - two printed copies of your resume or work history - printed letters of recommendations (optional) - photo ID - proof of employment authorization, such as a Green Card

Please upload your CV/resume in .pdf, .doc or .jpg or any other relevant file. .docx is not supported for security reasons Max. file size: 2 MB.

About Lily Pond Services

Lily Pond Services is a bespoke domestic staffing firm that partners with families to find experienced domestic staffing professionals for their homes and family offices. At Lily Pond, you can connect with confidence through our trusted customized placement process. We use a thorough and efficient placement process to help find the right staff to suit your specific needs.