Overview

An entrepreneurial couple seeks to hire an experienced Executive Assistant/ Bookeeper. The ideal candidate is thorough with a keen attention to detail. Someone with a strong accounting/finance background who has experience as an analyst or in finance and accounting as an actual role.

Responsibilities include but are not limited to:

  • Acting as gatekeeper and liaison for principals
  • Financial management, both personal and business with an analytical background
  • Bookkeeping, bill pay and keeping track of expenses (must be familiar with QuickBooks)
  • Updating and maintaining records of important contacts
  • has a strong accounting/finance background (Family office experience a plus)
  • Overseeing the calendars and the household domestic team
  • Vendor and contractor management (overseeing projects related to the residence)
  • Organize an ever-changing business and social calendar and complex schedule
  • Execute special requests and related duties as needed

Schedule: Monday – Friday 9 AM – 5 PM (Hybrid role – flexibility to work out of the Office and or residence in Los Angeles and occasionally the Malibu residence or remote. 

Compensation: DOE

Benefits: Full health benefits available, great vacation package

 

Requirements:

  • Bachelor’s degree required
  • Minimum of 5 years related experience supporting prominent individuals
  • Excellent references from both current and previous employers
  • Prioritize executive tasks and multi-task effectively
  • Strong communication skills, both written and verbal (additional language skills are a plus)
  • Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech savvy
  • Professional mindset and the utmost discretion
  • Ability to work independently and as part of a team
  • Detail oriented with exceptional organizational skills
  • Valid US work authorization

Apply

To Apply

Lily Pond Services welcomes all qualified candidates to pursue our current open positions and apply to those of interest. For a full list of positions, please see below or click below or follow the link listed below: In addition, kindly review the following helpful information prior to submitting your application:

Nondisclosure Information:

Due to the highly discreet nature of each position and the confidentiality required for all of our jobs, no personal information will be provided regarding our clients until further interview stages have been reached. Please keep in mind, some positions may require candidates to submit a Confidentiality/Nondisclosure Agreement.

Application Timeline:

Once an application has been received for processing, candidates will receive a verification email. If we feel your experience suits the needs of the position, we will reach out to you. Please understand that an in-person interview may be required.

No-fee Policy:

Candidates will never be charged a fee from Lily Pond Services LLC for applying to a position listed on our website or entering into a contract with one of our clients after completing the interview process.

Pre-Interview Check-list:

If you are invited to an interview, please be prepared with the appropriate documents and information, including: - two printed copies of your resume or work history - printed letters of recommendations (optional) - photo ID - proof of employment authorization, such as a Green Card

Please upload your CV/resume in .pdf, .doc or .jpg or any other relevant file. .docx is not supported for security reasons Max. file size: 2 MB.

About Lily Pond Services

Lily Pond Services is a bespoke domestic staffing firm that partners with families to find experienced domestic staffing professionals for their homes and family offices. At Lily Pond, you can connect with confidence through our trusted customized placement process. We use a thorough and efficient placement process to help find the right staff to suit your specific needs.