Overview

A discerning private client is seeking an exceptionally poised, detail-oriented, and proactive Personal Assistant to provide discreet, high-level support. This role demands superior organizational skills, absolute confidentiality, impeccable judgment, and the ability to anticipate needs in a fast-paced, dynamic environment. Only candidates with direct, high-level Personal Assistant experience supporting private families or principals will be considered. Must reside in the Palm Beach area (or immediate surrounding regions) for hybrid in-person/remote work.

Key Responsibilities

  • Serve as primary liaison between household staff, family office, vendors, and service providers to ensure seamless coordination across multiple locations
  • Manage household and office inventories; oversee procurement of supplies, luxury goods, and special-order items
  • Coordinate complex, fluid schedules including appointments, meetings, social engagements, and family commitments
  • Plan and execute detailed domestic and international travel arrangements (flights, luxury accommodations, ground transportation, detailed itineraries)
  • Handle travel documentation (passports, visas, etc.) in close collaboration with the family office
  • Assist with personalized gifting, bespoke luxury procurement, and unique client requests
  • Schedule and manage medical appointments and overall calendar oversight
  • Support planning and execution of special events, family gatherings, and celebrations in partnership with the family office

Schedule & Compensation Details

  • Part-time position: Monday–Friday, 9:00 AM – 2:00 PM
  • 25 hours per week guaranteed (year-round)
  • Hybrid role requiring regular in-person presence at the client’s Palm Beach residence, with flexibility for remote work as needed

Qualifications & Requirements

  • Minimum 5+ years of direct experience as a Personal Assistant in a private family office or equivalent high-net-worth environment
  • Outstanding organizational, multitasking, and proactive problem-solving abilities
  • Exceptional written and verbal communication skills
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel) and familiarity with project/task management tools
  • Highly polished, professional demeanor with utmost discretion and confidentiality
  • Proven track record of working independently, anticipating needs, and thriving under pressure
  • Meticulous attention to detail and calm, resourceful approach in a fast-moving environment

This is a rare opportunity to provide trusted, behind-the-scenes support to an ultra-high-net-worth principal in a sophisticated, private setting.

Qualified candidates only — please submit resume and cover letter detailing relevant private family experience.

Apply

To Apply

Lily Pond Services welcomes all qualified candidates to pursue our current open positions and apply to those of interest. For a full list of positions, please see below or click below or follow the link listed below: In addition, kindly review the following helpful information prior to submitting your application:

Nondisclosure Information:

Due to the highly discreet nature of each position and the confidentiality required for all of our jobs, no personal information will be provided regarding our clients until further interview stages have been reached. Please keep in mind, some positions may require candidates to submit a Confidentiality/Nondisclosure Agreement.

Application Timeline:

Once an application has been received for processing, candidates will receive a verification email. If we feel your experience suits the needs of the position, we will reach out to you. Please understand that an in-person interview may be required.

No-fee Policy:

Candidates will never be charged a fee from Lily Pond Services LLC for applying to a position listed on our website or entering into a contract with one of our clients after completing the interview process.

Pre-Interview Check-list:

If you are invited to an interview, please be prepared with the appropriate documents and information, including: - two printed copies of your resume or work history - printed letters of recommendations (optional) - photo ID - proof of employment authorization, such as a Green Card

Please upload your CV/resume in .pdf, .doc or .jpg or any other relevant file. .docx is not supported for security reasons Max. file size: 2 MB.

About Lily Pond Services

Lily Pond Services is a bespoke domestic staffing firm that partners with families to find experienced domestic staffing professionals for their homes and family offices. At Lily Pond, you can connect with confidence through our trusted customized placement process. We use a thorough and efficient placement process to help find the right staff to suit your specific needs.