Overview

A private couple in Tulsa, Oklahoma, seeks a professional, approachable, and detail-oriented Personal Assistant. This role requires exceptional organizational skills, discretion, and adaptability to handle a variety of personal tasks. The ideal candidate is proactive, resourceful, and committed to ensuring seamless daily operations with precision and utmost confidentiality.

Responsibilities

  • Coordinate with household staff, vendors, and service providers to ensure efficient operations.

  • Manage household and office inventories, procuring necessary supplies and maintaining stock levels.

  • Oversee a dynamic schedule, arranging appointments, meetings, and engagements with precision.

  • Plan complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.

  • Oversee personalized gifting and high-end procurement, ensuring quality and timeliness.

  • Perform local driving for errands, shopping, or household needs, with a valid driver’s license.

  • Manage vendor relationships, approve invoices, and ensure thorough vetting for maintenance services.

  • Handle confidential correspondence, including emails and phone calls, with professionalism.

Schedule

  • Work Schedule: Monday–Friday, 9 AM–5 PM, with occasional weekend availability required for special events or urgent tasks.

  • Travel: Occasional travel may be required.

  • Location: We are currently prioritizing local candidates. Candidates must be based in or near Midtown Tulsa.

Requirements

  • Bachelor’s degree preferred, or equivalent experience in a similar role.

  • Exceptional leadership, problem-solving, and organizational skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and adaptability to new technologies, such as scheduling or project management software.

  • Outstanding written and verbal communication skills, with strong interpersonal abilities.

  • Valid driver’s license and clean driving record.

  • Ability to maintain confidentiality and handle sensitive information with discretion.

Application:

Apply now! Interviews starting ASAP.

Apply

To Apply

Lily Pond Services welcomes all qualified candidates to pursue our current open positions and apply to those of interest. For a full list of positions, please see below or click below or follow the link listed below: In addition, kindly review the following helpful information prior to submitting your application:

Nondisclosure Information:

Due to the highly discreet nature of each position and the confidentiality required for all of our jobs, no personal information will be provided regarding our clients until further interview stages have been reached. Please keep in mind, some positions may require candidates to submit a Confidentiality/Nondisclosure Agreement.

Application Timeline:

Once an application has been received for processing, candidates will receive a verification email. If we feel your experience suits the needs of the position, we will reach out to you. Please understand that an in-person interview may be required.

No-fee Policy:

Candidates will never be charged a fee from Lily Pond Services LLC for applying to a position listed on our website or entering into a contract with one of our clients after completing the interview process.

Pre-Interview Check-list:

If you are invited to an interview, please be prepared with the appropriate documents and information, including: - two printed copies of your resume or work history - printed letters of recommendations (optional) - photo ID - proof of employment authorization, such as a Green Card

Please upload your CV/resume in .pdf, .doc or .jpg or any other relevant file. .docx is not supported for security reasons Max. file size: 2 MB.

About Lily Pond Services

Lily Pond Services is a premier domestic staffing agency specializing in personalized placement for families. We connect families with experienced, reliable professionals through a trusted and thorough process, ensuring the perfect fit for your unique needs.